VN - HR Admin - HCM

Ho Chi Minh City, Vietnam Full-time

Job Description:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations
  • Keep updated records of office expenses and costs
  • Create and arrange Happy Hour parties, birthday parties, company trips & company events, team building activities
  • Arrange visa and work permit for expats

Requirement:

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Benefits:

  • Attractive salary
  • 13th salary month
  • Insurance, Extra Healthcare
  • Annual leave days: 14
  • Allowances (transportation, phone as reimbursements)